Minutes of Meeting 5-3-2020

Draft copy of the Minutes of the monthly meeting held in Dunlop Village Hall at 7pm on Thursday 5th March 2020.

Apologies; Cllr G Jenkins, M Brindley, E Ferguson, J Miller, J Gaskin
Present, Members; J Young, A Pinkerton, D Caulfield, V Allen, L Shuttleton, I Kerr,
J Taylor.
Present, Councillors; Cllr E Freel.
In Attendance, 4 members of the public.

Welcome.
The chairman, J Young, started the meeting by welcoming everyone. As there were a few new faces, he asked us all to introduce ourselves and explained about recent changes to the committee.

Minutes of the Last Meeting.
The minutes of the meeting held on Thursday 6th February 2020 were approved by L Shuttleton and seconded by V Allen.

Matters Arising.
It was brought to everyone’s attention that Ellenor Lochhead had resigned as the DLCC Secretary and J Young thanked her for all her hard work and organization skills during her time on the committee.
Phil Graham has also resigned due to pressure of work and family commitments.
J Young thanked him on behalf of everyone for his time and efforts on the committee.
There is now one space on the committee for anyone who is interested in giving a bit of time and new ideas to benefit their community.

Correspondence.
J Young read out correspondence from;

  • Dr Philippa Whitford MP who was launching a programme for International Women’s Day in Kilmarnock.
  • Keep Scotland Beautiful charity need volunteers to help beautify local spaces.
    Caring for Ayrshire; to improve Health and Welfare.
  • The possibility of a local lottery to raise funds for our community.
  • Property Matchmaker event
  • Litter picking.

Police Report.
The police weren’t present at this meeting but sent a written report in their absence reiterating, (from the last meeting), the Road Traffic Act where an individual was driving on Lugton Road without a valid licence or insurance.

Treasurer’s Report.
Year End 31st March 2020.
Any expenses to be claimed before 31st March.

Income                 £480.00

Balance at 5th March 2020                 £7888.02

Planning Report.

  • Application for five dwelling places in Lugton.
  • Application for new windows and continuing work at 1 Lugton Road, Dunlop.

Roads/Rail Report.

  • Street lights are not working near the railway bridge on Stewarton Road.
  • Dam Park street lights are on all day and all night.
  • Concerns about lack of road marking on Westfield Road and Allanvale, Dunlop.
  • ARA to start repairs to the gulley at the railway bridge, Stewarton Road, in April.
  • A member of the public brought to our notice issues of speeding on Lugton Road.

Local councillor’s Report; Ellen Freel.
The report to the March meeting was mostly based on the Council’s budget which had been agreed that day.
Essentially the elements which were of most interest were that Council Tax was to be raised by 4.89% which is the maximum allowed by the Scottish Government.
There are to be no changes to parking restrictions and charges in Kilmarnock, Stewarton and Cumnock.
There will be a £30 per annum uplift charge for brown bins (garden waste). This will come into effect in March 2021. Composters will be available from the Council at half the retail price.
There will be an increase in school clothing grants to £120.
A contingency fund has been established to deal with any issues arising from the Corona virus outbreak.

The budget agreement was much more involved and can be viewed in detail on EAC website.

Participatory Budget Funding Event Update. (PBF).
The PBF event was hailed by all as an excellent and successful project that was very well attended and made a huge impact on interacting and networking between community groups and the public.
There will be a debrief with Vibrant Communities and we will look at ways of holding further similar events with East Ayrshire Council; funding, festivals etc.

Date of Next Meeting.
Thursday 2nd April 2020.

The Chairman thanked all for attending.

Please note that all meetings are cancelled until further notice

Agenda for Monthly Meeting 6-2-2020

AGENDA
MEETING OF DUNLOP & LUGTON COMMUNITY COUNCIL
TO BE HELD ON THURSDAY 6TH FEBRUARY 2020 at 7.00PM
IN DUNLOP VILLAGE HALL

  1. Welcome, introduction and apologies
  2. Minutes of previous meeting held on Thursday 5th December 2019
  3. Matters arising
  4. Correspondence
  5. Police Report
  6. Reports
    1. Treasurer
    2. Planning
    3. Roads/Rail
  7. Local Councillors
  8. Participatory Budgeting Funding update
  9. Any other competent business
  10. Date of next meeting

This meeting is open to all – everybody most welcome to attend.

Minutes of meeting 5-12-2019

MINUTES OF MONTHLY MEETING HELD IN DUNLOP VILLAGE HALL AT 7.00PM ON THURSDAY 5TH DECEMBER 2019

APOLOGIES
Cllr John McFadzean, P Graham, L Shuttleton

PRESENT – MEMBERS
J Young (Chair), D Caulfield (Vice Chair), A Pinkerton (Treasurer), E Lochhead (Secretary), I Kerr, E Ferguson, J Taylor, J Gaskin, M Brindley,

PRESENT – COUNCILLORS
Cllr Ellen Freel, Cllr G Jenkins

IN ATTENDANCE
9 members of the public, 1 police officer

WELCOME
J Young welcomed everyone to the meeting

MATTERS ARISING FROM THE MINUTES
None

MINUTES
Minutes of the monthly meeting held on Thursday 7th November 2019 –
Approved by E Ferguson, Seconded by D Caulfield

POLICE REPORT
(For the period 29 October to 26 November 2019)
Main Street, Dunlop – S38 Shouting causing fear and alarm
If members of the public have any concerns phone Police on 101

CORRESPONDENCE
Read out/circulated – relevant public notices to be posted on Community Council website.

TREASURER’S REPORT
Balance at 1 November 2019             £8,152.33

Total Income             £100.00
Total Expenditure     £339.45

Balance at 30 November 2019           £7,912.98

PLANNING REPORT 

  • Halket Road U29 Halket from A735 at Lugton to C100 Dunlop/Uplawmoor KA3 4EE
    Siting of static caravan for an existing equine assisted therapy business

LOCAL COUNCILLORS’ REPORTS

  • EAC management restructure – no details yet
  • Study being carried out – customer assessment

ROADS/RAIL REPORT

  • No feedback re overgrown footpath, discarded cats’ eyes, cones and iron grating in Lugton
  • Request to be made for improved parking facilities at Burnside Cottages, Lugton
  • Query raised regarding new sign at Canny Man

PARTICIPATORY BUDGET FUNDING EVENT UPDATE

  • Funding event will take place either 22nd or 29th February 2020 in Dunlop Village Hall
  • The event will allow local groups to display information and promote their project
  • Dunlop and Lugton Community Council will not be submitting a bid for any funds
  • Any one group can submit up to a maximum of 3 different project applications
  • Projects should be of direct benefit to the community
  • Further information will be made available

CHRISTMAS DAZZLE OFF UPDATE

  • Small living tree planted and lights put up – hope to add a new tree each year
  • Dazzle Off deadline 18th December 2019
  • 30 sets of rope Christmas lights positioned throughout Lugton and Dunlop.
  • The Dazzle Off team were thanked for their time and efforts

COMMUNITY ACTION PLAN (CAP) UPDATE
There are a number of people prepared to be part of the steering group needed to take forward the development of a Community Action Plan. It was suggested that a separate group be formed for this process. Contact to be made with East Ayrshire Council Vibrant Communities.

AOCB

  • A member of the public commented on this year’s Christmas lights in Dunlop and Lugton. The cost of previous rented solar lighting was unsustainable in the long term which led to the introduction of a whole community Dazzle Off project Christmas 2018 which was developed further this year (2019).
    East Ayrshire Council do not pay for any capital expenses for Christmas lighting. They assist with installation and removal costs only. It was noted that Dunlop’s classification as a rural area means that the village is not eligible for capital funding granted to other ‘town centre’ locations.
  • Road and pavement gritting inconsistencies in Westview/Allanvale/Atrium Homes area of village was noted. Cllr Jenkins will make enquiries regarding priorities for gritting
  • A member of the public enquired as to meaning of adopted coloured parts/ Carruthers Close’s category – to be clarified
  • Dunlop and Lugton Community Council has collated villagers’ road complaints/issues. This is now on record as being submitted to East Ayrshire Council
  • Use of the Dunlop and Lugton Community Council notice board at the bus stop outside Norman’s shop was raised. Non related items were queried. This space is designated for display of MP, East Ayrshire Councillor and Community Council news. All other community news and information is displayed at the Post Office, Norman’s shop or on the notice board in the Village Hall
  • Concerns raised regarding strong smell at Enva site in Lugton. Scottish Environment Protection Agency (SEPA) notified
  • Concerns regarding narrow and hazardous pavement on start of Main Street from station side. This stretch of pavement was one of the most detailed and lengthy replies to the recent local authority feedback exercise. Councillor Freel suggested that a request be made for the route to be monitored

Chairman, J Young, thanked everyone for their attendance and wished them a safe journey home.

DATE OF NEXT MEETING

Thursday 6th January 2020 at 7.00pm in Dunlop Village Hall

Agenda for Monthly Meeting 5-12-2019

AGENDA
MEETING OF DUNLOP & LUGTON COMMUNITY COUNCIL
TO BE HELD ON THURSDAY 5TH DECEMBER 2019
at 7.00PM IN DUNLOP VILLAGE HALL

  1. Welcome, introduction and apologies
  2. Minutes of previous meeting held on Thursday 7th November 2019
  3. Matters arising
  4. Correspondence
  5. Police Report
  6. Reports
    1. Treasurer
    2. Planning
    3. Roads/Rail
  7. Local Councillors
  8. Participatory Budgeting Funding update
  9. Community Action Plan update
  10. Christmas Dazzle Off
  11. Any other competent business
  12. Date of next meeting

This meeting is open to all – everybody most welcome to attend.

Minutes of Meeting 7-11-2019

MINUTES OF MONTHLY MEETING HELD IN DUNLOP VILLAGE HALL AT 7.00PM ON THURSDAY 7th NOVEMBER 2019

APOLOGIES
Cllr John McFadzean

PRESENT – MEMBERS
J Young (Chair), D Caulfield (Vice Chair), A Pinkerton (Treasurer), E Lochhead (Secretary), I Kerr, P Graham, E Ferguson, J Taylor, J Gaskin, M Brindley, L Shuttleton

PRESENT – COUNCILLORS
Cllr Ellen Freel

IN ATTENDANCE
3 members of the public, 1 police officers

WELCOME
J Young welcomed everyone to the meeting

MATTERS ARISING FROM THE MINUTES
None

MINUTES
Minutes of the monthly meeting held on Thursday 3rd October 2019 –
Approved M Brindley, Seconded by I Kerr

POLICE REPORT
No crimes to report. If members of the public have any concerns phone Police on 101

CORRESPONDENCE
Read out/circulated – relevant public notices to be posted on Community Council website

TREASURER’S REPORT
Nothing to report – no income or expenditure in October. There will be expenditure relating to Remembrance Day wreath, Lugton lights and Dunlop Christmas tree on next month’s report.

Sign for planters at train station still to be finalised.

PLANNING REPORT

  • McLarens Nursery – demolition and rebuild of glasshouse
  • Wigwams, Lugton – a site visit by East Ayrshire Council Planning department is expected to be carried out in response to concerns raised by residents of Lugton. Cllr Freel will follow this matter up and community council will write to Network Rail

ROADS/RAIL REPORT

  • Cats eyes at Lugton to be cleared up
  • Footpath at Lugton not cleared to date – MB will contact EAC
  • Future road closures will be emailed to community council
  • Views from members of the public on local road and pavement repairs/resurfacing is being collated by community council and will be forwarded to Ayrshire Roads Alliance. Any further views can be added to those already received.
  • Two new large planters will be installed in Dunlop

LOCAL COUNCILLORS’ REPORTS

  • Cllr Freel reported on Ayrshire Roads Alliance presentation to Council including discussion on use of plastics in road surfacing

PARTICIPATORY BUDGET FUNDING EVENT UPDATE

  • Community Council awaiting confirmation of criteria (Clean, Green and Vibrant) from Vibrant Communities. J Young suggested a date in February for the event be agreed and that a fixed timetable presented at the next meeting
  • DC to work on organising a steering group
  • All groups within the village will be contacted directly as soon as details finalised and a notice placed in the Dunlop Diary

CHRISTMAS DAZZLE OFF UPDATE

  • Location of utilities being checked before Christmas tree planted at Burnhouse Cottages
  • Lights have been purchased and judge appointed for the Dazzle Off competition
  • Suggested date of switch on Monday 2nd December to tie in with Christingle event
  • AP to organise printing of leaflets
  • Purchase of rope lights being considered for lampposts

AOCB

  • Dunlop 2020 calendar now available costing £6
  • Summer baskets to be removed Sat 10th Volunteers have been organised.
  • Request Community Payback Team to strim area of overgrowth on Lugton Road. Cllr Freel to follow this up.
  • EL agreed that minutes be displayed 14 days after monthly meeting
  • J Young thanked everyone for their attendance.

DATE OF NEXT MEETING

Thursday 5th December 2019 LOCATION AND TIME TO BE CONFIRMED

as the Village hall has been booked on this date