Draft Minutes of Meeting 2-5-2019

DRAFT MINUTES OF MONTHLY MEETING HELD IN DUNLOP VILLAGE HALL AT 7.00PM ON THURSDAY 2ND MAY 2019

APOLOGIES
E Ferguson, L Shuttleton, Cllr G Jenkins

PRESENT – MEMBERS
J Young (Chair), D Caulfield (Vice Chair), A Pinkerton (Treasurer), E Lochhead (Secretary)  T Howie, I Kerr, P Graham, M Brindley, J Taylor, J Miller

PRESENT – COUNCILLORS
Cllr E Freel, Cllr G Jenkins

IN ATTENDANCE
2 members of the public, 1 police officer

WELCOME
J Young welcomed everyone to the meeting.

MATTERS ARISING FROM THE MINUTES
Update from D Caulfield following recent Joint Community Council meeting – transport links discussed

MINUTES
Minutes of the monthly meeting held on Thursday 4th April 2019 agreed as a true record.

Approved – P Graham, Seconded – D Caulfield

POLICE REPORT
No new crimes recorded.
Officer confirmed that road statistics are released quarterly from Pinnacle to Roads Department.
Two uniformed police officers will be in attendance at Dunlop Gala Day on Saturday 1st June 2019.
J Young thanked officer.

CORRESPONDENCE

  • Channel 4 have commissioned a four-part drama and the production company will be filming at various locations in Dunlop throughout July. Each household will receive information and a public meeting is currently being arranged.
  • All other correspondence read out – several items to be put on website

TREASURER’S REPORT

  • Station planters now filled with compost -volunteers required once plants have been selected
  • Hanging basket update – plants ordered – 48 baskets to be filled by volunteers on Tues 7th May
  • Dunlop & District Community Company seeking volunteers from Dunlop & Lugton Community Council to man the burger stall at Dunlop Gala Day

PLANNING

  • Major development proposal – proposed new hard rock quarry and associated access, processing plant, welfare facilities, settlement lagoons and bunding – land at Dareduff Hill C7 Dunlop/Neilston from A735 Nr Dunlop to East Renfrewshire boundary
  • Observations on this matter to be made – Uplawmoor Community Council to arrange meeting with Neilston CC and DLCC next week
  • 76 Main Street – replacement windows\door
  • Brocklie Farm – enlargement of decking
  • Cocklebie – erection of fence
  • Housing developments and infrastructure/services discussed

ROADS/RAIL

  • Contact Ayrshire Roads Alliance (ARA) regarding the poor condition of the road towards Lochridgehills – U21
  • Up to 2000m of A735 to be repaired from U29 – 21

LOCAL COUNCILLORS’ REPORTS

  •  Allanvale area lighting
  • Clerkland bridge – almost ready to go to tender
  • Meeting with Chief Executive 16th May 2019
  • Tour of Britain cycling event passing through Stewarton Sat 7th September 2019
  • Interest shown for new bus service Fenwick
  • Potential upgrading of road from Fenwick to Stewarton discussed

AOCB

  • Hanging baskets update – site visit regarding extra brackets
  • Dunlop Gala Day 10th Anniversary Saturday 1st June 2019 – list of events during week

J Young thanked everyone for their attendance.

DATE OF NEXT MEETING

Thursday 6th June 2019 (immediately following AGM at 7.00pm) in Dunlop Village Hall.

Everyone welcome to attend.

Draft Minutes of Meeting 7-3-2019

DRAFT MINUTES OF MONTHLY MEETING HELD IN DUNLOP VILLAGE HALL AT 7.00PM ON THURSDAY 7TH MARCH 2019

APOLOGIES
E Lochhead (Secretary), E Ferguson, M Brindley, L Shuttleton, Cllr J McFadzean,
Cllr G Jenkins

PRESENT – MEMBERS
J Young (Chair) D Caulfield (Vice Chair), A Pinkerton (Treasurer), P Graham, I Kerr,
J Taylor, T Howie, J Miller

PRESENT – COUNCILLORS
Cllr E Freel, Cllr J McGhee

IN ATTENDANCE
4 members of the public

WELCOME
J Young welcomed everyone to the meeting.

MATTERS ARISING FROM THE MINUTES
None

MINUTES
Minutes of the monthly meeting held on Thursday 7th February 2019 agreed as a true record
Approved – D Caulfield Seconded – T Howie

CORRESPONDENCE
Letter from Susan Shorrock – Susan and her friend, Jean Spence, are co-founders of Dunlop Alzheimer’s Circle of Friends in the village. Jean has now retired from the group and the Circle of Friends would like to put a bench in the village in memory of Jean’s and as a legacy for Alzheimer’s. The Community Council has no objections and has advised Susan to contact Outdoor Amenities. Meanwhile we will meet with Susan to discuss the site discuss of the bench.

Further correspondence was read to meeting and will be put on website.

Joint Community Council meeting in Stewarton if they can host this again – Monday 15th April. The Principal Policy Officer from SPT is to attend – it would be helpful if he could see some of the questions in advance, preferably by the end of March.

An item had been put on Community Council social media page with abusive comments with regard to asylum seekers. This was not posted by the Community Council and has been taken down.

POLICE REPORT
No Police Officers present – written report received
• Livingstone Terrace, Dunlop – Assault and Vandalism – suspect interviewed and released without charge
• Main Street – Communications Act – send threatening message via social media – enquiries continue
• Netherton Farm, Lugton – Dishonesty – theft of sheep carcass from frozen field

TREASURER’S REPORT
There has been no change since last meeting

PLANNING
• Erection of house at East Halket
• Former hosiery building on Main Street, Dunlop
– change of use from house to bakery 3 days a week, no objections
• Halket Hill residential house
• Possibility of 50 houses in the Burnhouse area

ROADS/RAIL
• Scotrail – Rail Improvement Projects Awards
• Recent accident in Stewarton Road approaching bridge into village – not appearing in police reports
• Damage to wall at Chapelhouse, Lugton Road – police involved – speed needs to be reduced in this area
• Communication from Ayrshire Roads Alliance – emergency footway closure due to a partial collapse of Gills retaining wall on A735 Lugton Road. Details on website/Facebook. The footway will be closed for the foreseeable future, likely to be at least 12 months – temporary barriers have been erected over the bridge to close the footway
• Report from the Scottish Parliament on Transport (Scotland) Bill. Sections on parking on pavements and bus services of specific interest. There have been complaints in Dunlop re parking on the pavements. There have also been complaints with regard to McGill’s Bus Service – they run a 2 hourly service through Dunlop – the bus is used frequently by local elderly people for appointments at Crosshouse Hospital. There have been occasions when they have not run to time as well as breakdowns. This is a valuable link to the hospital for patients without their own transport – this also means they have to wait longer at the hospital before they can get home. McGill’s can be contacted through Ralph Roberts, McGill’s, Larkfield Industrial Estate, Greenock.

LOCAL COUNCILLORS’ REPORTS
Cllrs reported that there had been agreement from all parties with regard to the budget for 2019/20. Council tax will increase by 4%. All details can be found on website.

AOCB
• Dunlop School – consultation on extensive plans for school – plans for an Early Learning Centre within the village
• Bus parking – school – Kerr Chalmers will look into this issue
• Hanging baskets – applied for a grant – McLarens could plant up – help required placing baskets etc.
• There have been complaints with regard to the amount of rubbish around the countryside – used tyres etc. have been thrown into fields and hedgerows


DATE OF NEXT MEETING

Thursday 4th April 2019 at 7.00pm in Dunlop Village Hall.


Draft Minutes of Meeting 5-4-2018

DRAFT MINUTES OF MONTHLY MEETING HELD IN DUNLOP VILLAGE HALL AT 7.00PM ON THURSDAY 5TH APRIL 2018

PRESENT – MEMBERS
D Caulfield (Vice Chair),  A Pinkerton (Treasurer), E Lochhead (Secretary), J Taylor,
I Kerr, J Miller, T Howie, M Brindley, L Shuttleton, P Graham

APOLOGIES
J Young (Chair), E Ferguson, Cllr Ellen Freel, Cllr Gordon Jenkins,
Cllr John McFadzean

IN ATTENDANCE
4 members of the public, 2 police officers

WELCOME
D Caulfield (Vice Chair) welcomed everyone to the meeting.

MINUTES
Minutes of the monthly meeting held on Thursday 15th March 2018
Approved – Tom Howie, Seconded – A Pinkerton

MATTERS ARISING

POLICE REPORT
Summary of crimes and offences for period 12th to 29th March 2018.

  • Station Road- vandalism – car scored using key or similar
  • Kirkland Road – S38 – 1 apprehended
  • Field near Main Street – theft of metal gate and troughs

Discussion of vehicle accident at corner near railway bridge and the reporting and recording of such incidents.
Query as to validity of new 30mph signs.
Concerns raised over inconsiderate parking and near miss incident near train station.
Car keying incidents reported.
Pavement parking discussed. ACTION – D Caulfield to contact Councillor Jenkins

CORRESPONDENCE

  • Notification of major planning application for proposed new garden centre at Magbiehill Park North of Cocklebie Farm. ACTION – E Lochhead to arrange public meeting and advertise date
  • From EAC – Notification from Dept of Culture, Media and Sport for Gigabit Broadband Voucher Scheme
  • From EAC – Celebrate Community Council promotion on Twitter during April
  • From EAC – Flyer for Open Day at Central Mosque, Kilmarnock on Sat 21st April from 12 noon to 5pm. Posted on DLCC website and social media
  • From EAC – Public notice – Warning of Sky bogus telephone call. Posted on DLCC website and social media
  • Closure of James Hamilton Academy. Used furniture available for community groups – Social media updated
  • Community Planning Partnership Board. Further details can be found on the Community Planning website,
    http://www.eastayrshirecommunityplan.org/Blog.aspx
  • Revised criteria for Community Grant funding – passed to A Pinkerton
  • Final criteria (previous error) – passed to A Pinkerton
  • From NAC – Closure of B777 Proposed works commencement date from 9th to 23rd April 2018 – ACTION E Lochhead to contact Marketing Officer, North Ayrshire Council
  • From EAC – Temporary closure of Western Road Recycling Centre, Kilmarnock. Posted on DLCC website and social media
  • Scottish Fire and Rescue Service consultation – review of delivery of services to communities.

Consultation period ends 14th May 2018. The online survey which should be used to send your comments straight to SFRS before 14th May can be found here. ACTION share on DLCC website and social media.

  • From EAC – Feedback on Vibrant Voices consultation
  • From EAC – Information about The Big Lunch from Eden Project Communities
  • Community Consultation: Alcohol in East Ayrshire. East Ayrshire Council is looking for the thoughts of residents on alcohol. The closing date for comments is 31st The survey can be found here. It can either be completed on behalf of the Community Council or individual Community Councillors or residents can complete it on their own behalf. ACTION post on DLCC website and social media

TREASURER’S REPORT
Treasurer's Report April 2018

There will be a full report at the next meeting

  • Appreciation of the 6 new planters at railway station provided by GE Aviation, Prestwick was noted. These planters are required to be filled with free compost available from East Ayrshire Council. Planting protocol will be considered later.
  • Enquiries to be made regarding costs of filling summer hanging baskets.
  • Possibility of funding for additional baskets and brackets for Lugton to be investigated – application to be made online for 8 baskets.

 

PLANNING
Nothing to report

ROADS / RAIL
A member of the public expressed concern over the erosion of the speed table on Kirkland Road.
ACTION – J Taylor to write to East Ayrshire Council

Litter, dumping of rubbish and gritting discussed. Enquiry about Community service litter team.
ACTION – Contact EAC Councillors

COUNCILLOR’S REPORT
No report

CLEAN VILLAGE CAMPAIGN
To be discussed at a later date

FUNDRAISING
Possible opportunity to raise funds for Dunlop and Lugton Community Council in conjunction with Dunlop and District Community Company at Gala Day on Saturday 2nd June 2018

AOCB

  • A member of the public has contacted Brian Whittle MSP regarding condition of Lugton Road
  • Possible parking solutions discussed
  • No feedback received from Police regarding member of public’s enquiry at previous meeting. ACTION E Lochhead to refer to minutes and contact Police.
  • Enquire about defibrillator training

THE NEXT MEETING IS ON THURSDAY 3rd MAY 2018 IN DUNLOP VILLAGE HALL AT THE EARLIER TIME OF 6.45PM.

 THIS WILL BE FOLLOWED BY A PUBLIC MEETING AT 7.45PM regarding a proposed new garden centre and ancillary facilities at Magbiehill Park north of Cocklebie Farm being considered by Mr Tom Blackwood. Both Mr Blackwood and his agent will be in attendance to discuss the proposal and answer any queries.

 ALL WELCOME TO ATTEND