Draft Minutes of Meeting 4-10-2018

DRAFT MINUTES OF MONTHLY MEETING HELD IN DUNLOP VILLAGE HALL AT 7.00PM ON THURSDAY 4TH OCTOBER 2018

APOLOGIES
Cllr E Freel, J Taylor, P Graham

PRESENT – MEMBERS
J Young (Chair), D Caulfield (Vice Chair), A Pinkerton (Treasurer),
E Lochhead (Secretary), M Brindley, E Ferguson, T Howie, I Kerr, J Miller

PRESENT – COUNCILLORS
Cllr G Jenkins, Cllr J McFadzean

IN ATTENDANCE
3 members of the public

WELCOME
J Young welcomed everyone to the meeting and requested that any comments be made via the Chair.

 MATTERS ARISING FROM THE MINUTES
None

MINUTES
Minutes of the monthly meeting held on Thursday 4th October 2018 agreed as a true record.
Proposed – I Kerr, Seconded – D Caulfield

POLICE REPORT

  • A736 Lochlibo Road – RTA, S3 – careless driving. 1 to be charged
  • Dunlop House – Theft by housebreaking

CORRESPONDENCE 

  • Thank you letter from visitors to Dunlop who thanked J Young for his interesting guided tour
  • East Ayrshire Licencing Board – Draft statement of principles
  • Community Investment Team funding alert
  • Review of Polling Districts and Polling Places – no change to Dunlop
  • Invitation to Joint Community Council meeting
  • Poster for Royal Mail scam mail team

 TREASURER’S REPORT

  • See attached report
  • A query was raised about the sum of £165 granted by East Ayrshire Council for delivery and installation of Christmas decorations which was significantly less than last year. Cllr Jenkins explained the decision of the Grants Committee.
  • Once all the costs associated with the Lugton Defibrillator project are finalised, a decision will be made on the remaining funds. M Brindley and L Shuttleton to bring proposals to next meeting.

PLANNING
Nothing to report.

ROADS

  • Lugton Road now resurfaced
  • Pavement cleared at 22 Lochlibo Road
  • Ayrshire Roads Alliance have agreed to address following issues:
  • Condition of slippy pavement in Lugton to facilitate safe crossing towards Canny Man
  • Repair / replacement of damaged pavement guard rail on corner of Lugton Road/Main Street, Dunlop
  • Site inspection in conjunction with Police regarding overtaking on stretch of road at Lugton

 RAIL

  • J Taylor’s report on rail passenger numbers circulated
  • It was noted that trains to Glasgow run on Platform 2 on a Sunday but only till 2.00pm. Request for signage to be amended
  • Key for railway fence padlock to be obtained ACTION A Pinkerton

 LOCAL COUNCILLORS’ REPORTS

  • Cllr Jenkins highlighted the recent issue of an intruder entering a household in Stewarton. Police are continuing enquiries
  • Cllr Jenkins to request a short report from EAC regarding the tidy up situation of household waste bins following the recent severe windy weather
  • Member of public advised to contact EAC re missed collection of waste / recycling bins in Lugton Rd

CONSTITUTION / COMMUNITY COUNCIL CHANGE
The role and remit of the Community Council was raised and discussed. East Ayrshire Council would need to approve any proposed changes to the current Constitution. There need to adapt to meet the needs of the community was discussed as well as the variety of ways to become more accessible to differing groups within the village such as parents with children, young people and others unable to attend the monthly meetings in the evening.

COMMUNITY ACTION PLAN UPDATE
Waiting on East Ayrshire Council to convene a meeting of initial steering group. Need a further 2 or 3 volunteers. Easter 2019 is new target completion date.

LUGTON DEFIBRILLATOR UPDATE
A few small outstanding works to be completed. Thank you letters to be sent.

AOCB

  • There will be a two minute silence and laying of the wreath at war memorial on Sunday 11th November
  • Christmas lighting for the village discussed

J Young thanked everyone for their attendance.

DATE OF NEXT MEETING

Thursday 1st November 2018 at 7.00pm in Dunlop Village Hall.

Everyone welcome to attend.


Draft Minutes of Meeting 5-4-2018

DRAFT MINUTES OF MONTHLY MEETING HELD IN DUNLOP VILLAGE HALL AT 7.00PM ON THURSDAY 5TH APRIL 2018

PRESENT – MEMBERS
D Caulfield (Vice Chair),  A Pinkerton (Treasurer), E Lochhead (Secretary), J Taylor,
I Kerr, J Miller, T Howie, M Brindley, L Shuttleton, P Graham

APOLOGIES
J Young (Chair), E Ferguson, Cllr Ellen Freel, Cllr Gordon Jenkins,
Cllr John McFadzean

IN ATTENDANCE
4 members of the public, 2 police officers

WELCOME
D Caulfield (Vice Chair) welcomed everyone to the meeting.

MINUTES
Minutes of the monthly meeting held on Thursday 15th March 2018
Approved – Tom Howie, Seconded – A Pinkerton

MATTERS ARISING

POLICE REPORT
Summary of crimes and offences for period 12th to 29th March 2018.

  • Station Road- vandalism – car scored using key or similar
  • Kirkland Road – S38 – 1 apprehended
  • Field near Main Street – theft of metal gate and troughs

Discussion of vehicle accident at corner near railway bridge and the reporting and recording of such incidents.
Query as to validity of new 30mph signs.
Concerns raised over inconsiderate parking and near miss incident near train station.
Car keying incidents reported.
Pavement parking discussed. ACTION – D Caulfield to contact Councillor Jenkins

CORRESPONDENCE

  • Notification of major planning application for proposed new garden centre at Magbiehill Park North of Cocklebie Farm. ACTION – E Lochhead to arrange public meeting and advertise date
  • From EAC – Notification from Dept of Culture, Media and Sport for Gigabit Broadband Voucher Scheme
  • From EAC – Celebrate Community Council promotion on Twitter during April
  • From EAC – Flyer for Open Day at Central Mosque, Kilmarnock on Sat 21st April from 12 noon to 5pm. Posted on DLCC website and social media
  • From EAC – Public notice – Warning of Sky bogus telephone call. Posted on DLCC website and social media
  • Closure of James Hamilton Academy. Used furniture available for community groups – Social media updated
  • Community Planning Partnership Board. Further details can be found on the Community Planning website,
    http://www.eastayrshirecommunityplan.org/Blog.aspx
  • Revised criteria for Community Grant funding – passed to A Pinkerton
  • Final criteria (previous error) – passed to A Pinkerton
  • From NAC – Closure of B777 Proposed works commencement date from 9th to 23rd April 2018 – ACTION E Lochhead to contact Marketing Officer, North Ayrshire Council
  • From EAC – Temporary closure of Western Road Recycling Centre, Kilmarnock. Posted on DLCC website and social media
  • Scottish Fire and Rescue Service consultation – review of delivery of services to communities.

Consultation period ends 14th May 2018. The online survey which should be used to send your comments straight to SFRS before 14th May can be found here. ACTION share on DLCC website and social media.

  • From EAC – Feedback on Vibrant Voices consultation
  • From EAC – Information about The Big Lunch from Eden Project Communities
  • Community Consultation: Alcohol in East Ayrshire. East Ayrshire Council is looking for the thoughts of residents on alcohol. The closing date for comments is 31st The survey can be found here. It can either be completed on behalf of the Community Council or individual Community Councillors or residents can complete it on their own behalf. ACTION post on DLCC website and social media

TREASURER’S REPORT
Treasurer's Report April 2018

There will be a full report at the next meeting

  • Appreciation of the 6 new planters at railway station provided by GE Aviation, Prestwick was noted. These planters are required to be filled with free compost available from East Ayrshire Council. Planting protocol will be considered later.
  • Enquiries to be made regarding costs of filling summer hanging baskets.
  • Possibility of funding for additional baskets and brackets for Lugton to be investigated – application to be made online for 8 baskets.

 

PLANNING
Nothing to report

ROADS / RAIL
A member of the public expressed concern over the erosion of the speed table on Kirkland Road.
ACTION – J Taylor to write to East Ayrshire Council

Litter, dumping of rubbish and gritting discussed. Enquiry about Community service litter team.
ACTION – Contact EAC Councillors

COUNCILLOR’S REPORT
No report

CLEAN VILLAGE CAMPAIGN
To be discussed at a later date

FUNDRAISING
Possible opportunity to raise funds for Dunlop and Lugton Community Council in conjunction with Dunlop and District Community Company at Gala Day on Saturday 2nd June 2018

AOCB

  • A member of the public has contacted Brian Whittle MSP regarding condition of Lugton Road
  • Possible parking solutions discussed
  • No feedback received from Police regarding member of public’s enquiry at previous meeting. ACTION E Lochhead to refer to minutes and contact Police.
  • Enquire about defibrillator training

THE NEXT MEETING IS ON THURSDAY 3rd MAY 2018 IN DUNLOP VILLAGE HALL AT THE EARLIER TIME OF 6.45PM.

 THIS WILL BE FOLLOWED BY A PUBLIC MEETING AT 7.45PM regarding a proposed new garden centre and ancillary facilities at Magbiehill Park north of Cocklebie Farm being considered by Mr Tom Blackwood. Both Mr Blackwood and his agent will be in attendance to discuss the proposal and answer any queries.

 ALL WELCOME TO ATTEND

Draft Minutes of Meeting – 15th March 2018

DRAFT MINUTES OF MONTHLY MEETING HELD IN DUNLOP VILLAGE HALL AT 7.00PM ON THURSDAY 15TH MARCH 2018

PRESENT – MEMBERS
J Young (Chair), A Pinkerton (Treasurer), E Lochhead (Secretary), J Taylor, I Kerr,
E Ferguson, J Miller, T Howie, Martha Brindley

APOLOGIES
D Caulfield (Vice Chair), P Graham, L Shuttleton, Cllr Ellen Freel

IN ATTENDANCE
Cllr G Jenkins, Cllr J McGhee, 3 members of the public, 2 police officers

WELCOME
J Young (Chair) welcomed everyone to the meeting which had been rescheduled from 1st March 2018 due to adverse weather conditions.

MINUTES
Minutes of the monthly meeting held on Thursday 1st February 2018
Approved – E Ferguson, Seconded – A Pinkerton

MATTERS ARISING
POLICE REPORT
Summary of crimes and offences since 30th January 2018 to 12th March 2018 in Ward 1 Annick

Anti-social behaviour
Vandalism – car tyre slashed – Livingstone Terrace
Vandalism – to car – snap badge off front and discard – Kirkland Road
S38 (Cause fear and alarm) – 2 named suspects to be traced – Livingstone Terrace
Vandalism – piece of concrete thrown through living room window- enquiry continues – Kirkland Road

The issue of fly tipping was discussed. Police officers advised that any incidents witnessed should be reported.

CORRESPONDENCE

  • Police Scotland – home security advice. ACTION – put on DLCC website/ Facebook page
  • Email from George Davidson – unable to attend meeting. Invitation issued for ERA representative to attend meeting on 5th April 2018.
  • Bank Closures Inquiry – impacts on local businesses, consumers and Scottish economy. ACTION – put on DLCC website/ Facebook page
  • Community Spring Clean / Dunlop & Lugton litter campaign. ACTION – put on agenda for next meeting.
  • Guide to using Social Media. ACTION – email to CC members
  • Request for volunteers to join Fire and Rescue Service Volunteer Asset Register
  • Notification of shortlisting of application for PB funding of Solar Christmas Trees
  • 2018/19 Roads and Lighting Programme. ACTION – put link on DLCC website/Facebook page
  • Poster for Participatory Budget Event on 17th March 2018. ACTION – put notice on DLCC website/ Facebook page
  • Gillies Hill Culvert Replacement notification – Closure of B777 April – July 2018. ACTION – await further confirmation and put on DLCC website/Facebook page

POTHOLES
The condition of roads in Dunlop and the wider East Ayrshire area was discussed.  There has been a substantial increase in complaints. Councillor McGhee explained the current system of prioritising repairs and the impacts of increased workload at times of gritting, road clearance and erection and dismantling of festive lighting.  Patching has been carried out to make roads safe. Resurfacing works can be expected at some point in the coming months.

GRITTING/ CLEARING OF RURAL ROADS
It was noted that a number of streets were not gritted and rural roads were not cleared during the recent severe weather conditions.  A query was raised regarding the use of local assistance from the farming community.  Councillor McGhee agreed to contact Ayrshire Roads Alliance (ARA).

A member of the public stated that the pavements at Livingstone Terrace and Allanvale, inhabited by older adults, had not been gritted and that George Davidson of ARA had stated that there has been a change of category in prioritisation – upgraded then downgraded.  Councillor McGhee agreed to raise this at next meeting.

The member of the public will organise a meeting with George Davidson for residents of Carruthers Close and Allanvale.

A community councillor highlighted that the Capital Investment Programme does not include works on the A735, which cannot wait a further 3 years, and is not included in the recently agreed £6 million budget.

The varying condition of roads throughout Ayrshire, the factors affecting road conditions and cuts in funding were discussed.  Councillor McGhee agreed to relay concerns back to East Ayrshire Council.

Signage within the area was discussed.

It was noted that roadside dumping of litter is an issue.  Litter clean up schemes are operating in surrounding towns and villages. Dunlop and Lugton Community Council will consider the possibility of a ‘Clean Village’ campaign. Councillor Jenkins expressed his interest and offered to become involved. ACTION – discuss at next meeting

REPORTS
TREASURER

The cost of the solar Christmas tree lights has been covered by grants and donations.

East Ayrshire Council annual grant of £100 has been utilised for DLCC advert in Dunlop Gala Day programme and DLCC Secretary’s expenses.

£500 grant received from East Ayrshire Council for hanging baskets.

Bid submitted for Participatory Budget funding for 2018 solar Christmas lights. Public vote to be held at Stewarton Annick Centre between 10am and 2pm on Saturday 17th March 2018. ACTION – advert to be placed

Consideration to be given to fundraising in order to replenish DLCC funds.

PLANNING 

  1. Note – Conversion of former farm outbuilding to a single new dwelling house – I think this may be the same as an older application when this building was called the piggery.

The Stables 2 Craighead U21 Brockwellmuir From A735 To C7 Via C100 Lugton East Ayrshire KA3 4DT
Ref. No: 18/0103/PP | Received: Tue 06 Feb 2018 | Validated: Fri 16 Feb 2018 | Status: Registered

  1. Note – discharge of conditions (slates, render finishing and fences)

Leahead Farm Dunlop Kilmarnock East Ayrshire KA3 4BP
Ref. No: 18/0190/AMCPP | Received: Fri 09 Mar 2018 | Validated: Fri 09 Mar 2018 | Status: Registered

  1. Note removal of agricultural occupancy condition – outside of our area?

Ferndale Low Gameshill South Of Dunlop Stewarton East Ayrshire KA3 3ER
Ref. No: 18/0144/PP | Received: Fri 23 Feb 2018 | Validated: Fri 02 Mar 2018 | Status: Registered

  1. Note – out of our area and now decided

Magbiehill Farm Dunlop Road Stewarton East Ayrshire KA3 3ES
Ref. No: 18/0003/EIASCR | Received: Wed 21 Feb 2018 | Validated: Wed 21 Feb 2018 |Status: Decided

 ROADS/RAIL
Already discussed above

COUNCILLOR’S REPORT
Already discussed above

AOCB

  • Small Community Award grant application submitted for painting of Lugton telephone box and installation of planters.
  • Enquiries to be made on behalf of DLCC regarding installation of defibrillator and training courses. ACTION E Lochhead

THE NEXT MEETING IS ON THURSDAY 5th APRIL 2018 IN DUNLOP VILLAGE HALL AT 7.00PM.

ALL WELCOME TO ATTEND