Minutes of Meeting 4-9-2019

MINUTES OF MONTHLY MEETING HELD IN DUNLOP VILLAGE HALL AT 7.00PM ON THURSDAY 4TH SEPTEMBER 2019

APOLOGIES
P Graham, E Ferguson

PRESENT – MEMBERS
J Young (Chair), D Caulfield (Vice Chair), A Pinkerton (Treasurer),
E Lochhead (Secretary), I Kerr, J Taylor, J Gaskin, M Brindley,
L Shuttleton

PRESENT – COUNCILLORS
Cllr Gordon Jenkins, Cllr Ellen Freel, Cllr John McFadzean 

IN ATTENDANCE
4 members of the public, A Hodgart (Vibrant Communities, East Ayrshire Council)

WELCOME
J Young welcomed everyone to the meeting. Community Councillor Mr Tom Howie passed away recently. Thanks and appreciation were expressed for the many years of his involvement with the Community Council. He will be very much missed at the meetings.

MATTERS ARISING FROM THE MINUTES
J Taylor has prepared a report. This was passed to M Brindley to contact Roads Department

MINUTES
Minutes of the monthly meeting held on Thursday 1st August 2019 –
Proposed D Caulfield, Seconded by A Pinkerton

CORRESPONDENCE

  • Letter from P Graham expressing his thanks to the late Tom Howie for his support and input into the community council and that he always found him to be very helpful and friendly
  • Reminder for households to complete annual canvas forms for the electoral register
  • Social media training for community organisations
  • Brush up on digital skills – refer to EAC website
  • Best Start Food Payment
  • Vibrant Voices August 2019 update

POLICE REPORT
Lochlibo Road, Lugton – Road Traffic Act – motor vehicle driven on public road without valid insurance

TREASURER’S REPORT
No money spent in August. £5000 donation from film production company deposited.
D Caulfield has requested East Ayrshire Council to match fund. A Hodgart reported that there was no money available to match fund and suggested that having a Community Action Plan in place would be advantageous. The Community Council plan to distribute the donation in September/October.

PLANNING

  • Hallmoss Farm, U21, Brockwellmuir – erection of side extension
  • 35 Stewarton Road, Dunlop – demolition of existing cottage and erection of two new dwelling houses with associated access
  • 10 Main Street, Dunlop – Installation of a replacement front door
  • 21 Livingstone Terrace, Dunlop – proposed single storey extension to rear of dwelling house
  • Old Mill, U27, Struthers from Newmill Road to C7 – erection of storage shed

 ROADS/RAIL

  • Overgrown footpaths at Lugton
  • Road markings require repainting
  • Bus service concerns raised by two members of the public. Email A Hodgart who will pass on details to McGills
  • A Pinkerton passed round a draft design for signage for station planters

LOCAL COUNCILLORS’ REPORTS

  • Labour group proposal for Ayrshire’s councils to work together on bus services to rural areas being looked at. Councillors will keep community council informed
  • Feasibility of an East Ayrshire Council lottery being considered. No decision yet – report due by Christmas
  • Early Childhood Centre site not confirmed yet

 CHRISTMAS DAZZLE OFF

  • L Shuttleton said the team are happy to run the Dazzle Off again
  • It was agreed that the community council will arrange to erect the Christmas tree which is provided and delivered by East Ayrshire Council (EAC) – once in position EAC will return to put lights on
  • In addition, site for a living tree with battery operated lights being considered – budget to be brought back to next meeting for approval

HANGING BASKETS

  • Costs to be gathered on basis of extending the area of baskets and grant application submitted
  • Bracket outside school to be transferred to one outside church

AOCB
M Brindley requested that letters of appreciation be sent to Willy Coffey MSP and Fiona Lees, Chief Executive, East Ayrshire Council for swift assistance with flood water and leaked sewage in Lugton following recent heavy rainfall.


DATE OF NEXT MEETING

Thursday 3rd October 2019 at 7.00pm
in Dunlop Village Hall.
Everyone most welcome to attend.


Minutes of Meeting 1-8-2019

MINUTES OF MONTHLY MEETING HELD IN DUNLOP VILLAGE HALL AT 7.00PM ON THURSDAY 1ST AUGUST 2019

APOLOGIES
T Howie, J Gaskin, M Brindley, L Shuttleton, Cllr McGhee

PRESENT – MEMBERS
J Young (Chair), D Caulfield (Vice Chair), A Pinkerton (Treasurer),
E Lochhead (Secretary), I Kerr, P Graham, E Ferguson, J Taylor

PRESENT – COUNCILLORS
Cllr Gordon Jenkins, Cllr Ellen Freel

IN ATTENDANCE
6 members of the public

WELCOME
D Caulfield welcomed everyone to the first meeting after summer break.

MATTERS ARISING FROM THE MINUTES
None

MINUTES
Minutes of the monthly meeting held on Thursday 1st June 2019 –
Approved E Ferguson, Seconded by J Taylor

POLICE REPORT
5 crimes/offences for period 21/06/19 to 24/07/19 –
S38 – suspect interviewed and released without charge
S38 – 1 apprehended
Breach of bail conditions x2
Assault and S38 – 1 apprehended,
Break in with intent to steal

CORRESPONDENCE
Read out/circulated – relevant public notices to be posted on Community Council website

TREASURER’S REPORT

  • Annual accounts finalised and passed audit.
  • Station planters on platform (Kilmarnock side) have been planted up
  • Next EAC grant application closing date 26/09/19 for Grants Committee decision on 06/11/19

PLANNING REPORT

  • 8 Lugton Road – external alterations to front and rear of property
  • Hazelbank – change of housing type
  • 85 Main Street – discharge
  • 78 Main Street – replacement windows

 ROADS/RAIL REPORT
J Taylor has reported recent incident on bend at railway bridge to Stewart Turner, Ayrshire Roads Alliance. There are a number of outstanding road issues –

  • completion of antiskid on bend at railway bridge
  • road markings at Joiners Lane
  • replacement of Dunlop sign entering village on road from Neilston
  • large pothole on road leaving village towards Burnhouse

ACTION E Lochhead to contact Stewart Turner, Ayrshire Roads Alliance

LOCAL COUNCILLORS’ REPORTS
Council has been in recess during month of July.

  • Update on National Energy Research Project (NERD)
  • New lighting, Kirkland Road – start date 27/07/19
  • Query raised regarding reduction in Councillors’ surgeries – the four councillors work together in a variety of ways to try and balance the need for reduction in expenditure with availability to constituents

FILMING UPDATE
The week long closure of Main Street for filming in June was successful. The production company were delighted with the village. An offer of a £5000 donation to the village has been accepted by the Community Council who will run a Participatory Budgeting event in conjunction with Vibrant Communities, East Ayrshire Council. This will be an opportunity for Dunlop organisations to bid for a portion of the money and for villagers to vote at a public meeting – date to be confirmed.

Benefits from filming – business for shops, café, landscaping, local companies, private rental of film locations, local people employed as extras, complete redecoration of Bowlers Hall. Any damage to playing field will be made good.

Councillors to make enquiry as to how revenue from filming at school will be utilised by EAC Education Department

GALA DAY UPDATE

  • Dunlop & District Community Company (D&DCC) to make donation to Community Council for assistance at their burger stall
  • Gala Day organisers seeking feedback on the event

SCHOOL UPDATE
There was discussion about the proposed refurbishment of Dunlop Primary School and provision of a separate nursery. East Ayrshire Council are currently looking at potential sites for a standalone facility in Dunlop. It was noted that these are only proposals at this stage. Early Childhood Centres are being looked at across East Ayrshire due to the increase in nursery hours. There will be a need for extra staffing and retraining available for EAC employees.

AOCB

  • Recurring flooding near railway bridge
  • Lugton flooding – no mains drainage
  • Weeds on footpaths around village
  • Sheep rescue
  • Clerkland Bridge

J Young thanked everyone for their attendance. Thanks to D Caulfield for chairing in J Young’s absence.

DATE OF NEXT MEETING
Thursday 5th September 2019
in Dunlop Village Hall.
Everyone most welcome to attend.

Draft Minutes of Meeting 6-6-2019

MINUTES OF MONTHLY MEETING HELD IN DUNLOP VILLAGE HALL AT 7.00PM ON THURSDAY 6TH JUNE 2019

APOLOGIES
M Brindley

PRESENT – MEMBERS
J Young (Chair), D Caulfield (Vice Chair), A Pinkerton (Treasurer), E Lochhead (Secretary), T Howie, I Kerr, P Graham, E Ferguson, L Shuttleton, J Taylor, J Miller

PRESENT – COUNCILLORS
None

IN ATTENDANCE
2 members of the public, 1 police officer

WELCOME
J Young welcomed everyone to the meeting which followed the 2019 AGM

MATTERS ARISING FROM THE MINUTES
D Caulfield gave update on filming of Channel 4 production Deadwater Fell.
There will be a donation to the community – the figure has not been finalised. Community organisations will have an opportunity to bid for a share of funds.  East Ayrshire Council will oversee the local voting process but all funds will be distributed within the community. A member of the public was concerned that money should go to and be under control of the Community Council as opposed to East Ayrshire Council with the figure being agreed in advance and in writing. A letter from the production company Kudos has been distributed and there is an information point at the Village Hall.

MINUTES
Minutes of the monthly meeting held on Thursday 2nd May 2019 – Approved by DC, Seconded by PG

POLICE REPORT
Attempted housebreaking with intent to steal – attempt to force entry to garden shed.

The Local Policing Team recently launched a Summer Anti-social behaviour (ASB) Action Plan. There has been a reduction in recorded ASB incidents received by Police which may in part be due to the somewhat poor weather. Misuse of Drugs issues reported within the Dunlop area are being worked on.

CORRESPONDENCE
Read out/circulated – relevant public notices to be posted on Community Council website. 

TREASURER’S REPORT Graphic image of Treasurers Report

PLANNING
New Local Planning applications read out.
Significant Planning application – Dareduff Hill. This has been notified to the public as part of the Planning Process.
Two residents expressed concerns regarding route of potential Dareduff Quarry traffic.
(Public consultation meeting for Dareduff Quarry proposal being held in adjacent room)

ROADS / RAIL
No update

LOCAL COUNCILLORS’ REPORTS
None

AOCB
J Young thanked everyone for their attendance.

Draft Minutes of Meeting 7-3-2019

DRAFT MINUTES OF MONTHLY MEETING HELD IN DUNLOP VILLAGE HALL AT 7.00PM ON THURSDAY 7TH MARCH 2019

APOLOGIES
E Lochhead (Secretary), E Ferguson, M Brindley, L Shuttleton, Cllr J McFadzean,
Cllr G Jenkins

PRESENT – MEMBERS
J Young (Chair) D Caulfield (Vice Chair), A Pinkerton (Treasurer), P Graham, I Kerr,
J Taylor, T Howie, J Miller

PRESENT – COUNCILLORS
Cllr E Freel, Cllr J McGhee

IN ATTENDANCE
4 members of the public

WELCOME
J Young welcomed everyone to the meeting.

MATTERS ARISING FROM THE MINUTES
None

MINUTES
Minutes of the monthly meeting held on Thursday 7th February 2019 agreed as a true record
Approved – D Caulfield Seconded – T Howie

CORRESPONDENCE
Letter from Susan Shorrock – Susan and her friend, Jean Spence, are co-founders of Dunlop Alzheimer’s Circle of Friends in the village. Jean has now retired from the group and the Circle of Friends would like to put a bench in the village in memory of Jean’s and as a legacy for Alzheimer’s. The Community Council has no objections and has advised Susan to contact Outdoor Amenities. Meanwhile we will meet with Susan to discuss the site discuss of the bench.

Further correspondence was read to meeting and will be put on website.

Joint Community Council meeting in Stewarton if they can host this again – Monday 15th April. The Principal Policy Officer from SPT is to attend – it would be helpful if he could see some of the questions in advance, preferably by the end of March.

An item had been put on Community Council social media page with abusive comments with regard to asylum seekers. This was not posted by the Community Council and has been taken down.

POLICE REPORT
No Police Officers present – written report received
• Livingstone Terrace, Dunlop – Assault and Vandalism – suspect interviewed and released without charge
• Main Street – Communications Act – send threatening message via social media – enquiries continue
• Netherton Farm, Lugton – Dishonesty – theft of sheep carcass from frozen field

TREASURER’S REPORT
There has been no change since last meeting

PLANNING
• Erection of house at East Halket
• Former hosiery building on Main Street, Dunlop
– change of use from house to bakery 3 days a week, no objections
• Halket Hill residential house
• Possibility of 50 houses in the Burnhouse area

ROADS/RAIL
• Scotrail – Rail Improvement Projects Awards
• Recent accident in Stewarton Road approaching bridge into village – not appearing in police reports
• Damage to wall at Chapelhouse, Lugton Road – police involved – speed needs to be reduced in this area
• Communication from Ayrshire Roads Alliance – emergency footway closure due to a partial collapse of Gills retaining wall on A735 Lugton Road. Details on website/Facebook. The footway will be closed for the foreseeable future, likely to be at least 12 months – temporary barriers have been erected over the bridge to close the footway
• Report from the Scottish Parliament on Transport (Scotland) Bill. Sections on parking on pavements and bus services of specific interest. There have been complaints in Dunlop re parking on the pavements. There have also been complaints with regard to McGill’s Bus Service – they run a 2 hourly service through Dunlop – the bus is used frequently by local elderly people for appointments at Crosshouse Hospital. There have been occasions when they have not run to time as well as breakdowns. This is a valuable link to the hospital for patients without their own transport – this also means they have to wait longer at the hospital before they can get home. McGill’s can be contacted through Ralph Roberts, McGill’s, Larkfield Industrial Estate, Greenock.

LOCAL COUNCILLORS’ REPORTS
Cllrs reported that there had been agreement from all parties with regard to the budget for 2019/20. Council tax will increase by 4%. All details can be found on website.

AOCB
• Dunlop School – consultation on extensive plans for school – plans for an Early Learning Centre within the village
• Bus parking – school – Kerr Chalmers will look into this issue
• Hanging baskets – applied for a grant – McLarens could plant up – help required placing baskets etc.
• There have been complaints with regard to the amount of rubbish around the countryside – used tyres etc. have been thrown into fields and hedgerows


DATE OF NEXT MEETING

Thursday 4th April 2019 at 7.00pm in Dunlop Village Hall.