Minutes of Meeting 5-3-2020

Draft copy of the Minutes of the monthly meeting held in Dunlop Village Hall at 7pm on Thursday 5th March 2020.

Apologies; Cllr G Jenkins, M Brindley, E Ferguson, J Miller, J Gaskin
Present, Members; J Young, A Pinkerton, D Caulfield, V Allen, L Shuttleton, I Kerr,
J Taylor.
Present, Councillors; Cllr E Freel.
In Attendance, 4 members of the public.

The chairman, J Young, started the meeting by welcoming everyone. As there were a few new faces, he asked us all to introduce ourselves and explained about recent changes to the committee.

Minutes of the Last Meeting.
The minutes of the meeting held on Thursday 6th February 2020 were approved by L Shuttleton and seconded by V Allen.

Matters Arising.
It was brought to everyone’s attention that Ellenor Lochhead had resigned as the DLCC Secretary and J Young thanked her for all her hard work and organization skills during her time on the committee.
Phil Graham has also resigned due to pressure of work and family commitments.
J Young thanked him on behalf of everyone for his time and efforts on the committee.
There is now one space on the committee for anyone who is interested in giving a bit of time and new ideas to benefit their community.

J Young read out correspondence from;

  • Dr Philippa Whitford MP who was launching a programme for International Women’s Day in Kilmarnock.
  • Keep Scotland Beautiful charity need volunteers to help beautify local spaces.
    Caring for Ayrshire; to improve Health and Welfare.
  • The possibility of a local lottery to raise funds for our community.
  • Property Matchmaker event
  • Litter picking.

Police Report.
The police weren’t present at this meeting but sent a written report in their absence reiterating, (from the last meeting), the Road Traffic Act where an individual was driving on Lugton Road without a valid licence or insurance.

Treasurer’s Report.
Year End 31st March 2020.
Any expenses to be claimed before 31st March.

Income                 £480.00

Balance at 5th March 2020                 £7888.02

Planning Report.

  • Application for five dwelling places in Lugton.
  • Application for new windows and continuing work at 1 Lugton Road, Dunlop.

Roads/Rail Report.

  • Street lights are not working near the railway bridge on Stewarton Road.
  • Dam Park street lights are on all day and all night.
  • Concerns about lack of road marking on Westfield Road and Allanvale, Dunlop.
  • ARA to start repairs to the gulley at the railway bridge, Stewarton Road, in April.
  • A member of the public brought to our notice issues of speeding on Lugton Road.

Local councillor’s Report; Ellen Freel.
The report to the March meeting was mostly based on the Council’s budget which had been agreed that day.
Essentially the elements which were of most interest were that Council Tax was to be raised by 4.89% which is the maximum allowed by the Scottish Government.
There are to be no changes to parking restrictions and charges in Kilmarnock, Stewarton and Cumnock.
There will be a £30 per annum uplift charge for brown bins (garden waste). This will come into effect in March 2021. Composters will be available from the Council at half the retail price.
There will be an increase in school clothing grants to £120.
A contingency fund has been established to deal with any issues arising from the Corona virus outbreak.

The budget agreement was much more involved and can be viewed in detail on EAC website.

Participatory Budget Funding Event Update. (PBF).
The PBF event was hailed by all as an excellent and successful project that was very well attended and made a huge impact on interacting and networking between community groups and the public.
There will be a debrief with Vibrant Communities and we will look at ways of holding further similar events with East Ayrshire Council; funding, festivals etc.

Date of Next Meeting.
Thursday 2nd April 2020.

The Chairman thanked all for attending.

Please note that all meetings are cancelled until further notice

Draft Minutes of Meeting 7-3-2019


E Lochhead (Secretary), E Ferguson, M Brindley, L Shuttleton, Cllr J McFadzean,
Cllr G Jenkins

J Young (Chair) D Caulfield (Vice Chair), A Pinkerton (Treasurer), P Graham, I Kerr,
J Taylor, T Howie, J Miller

Cllr E Freel, Cllr J McGhee

4 members of the public

J Young welcomed everyone to the meeting.


Minutes of the monthly meeting held on Thursday 7th February 2019 agreed as a true record
Approved – D Caulfield Seconded – T Howie

Letter from Susan Shorrock – Susan and her friend, Jean Spence, are co-founders of Dunlop Alzheimer’s Circle of Friends in the village. Jean has now retired from the group and the Circle of Friends would like to put a bench in the village in memory of Jean’s and as a legacy for Alzheimer’s. The Community Council has no objections and has advised Susan to contact Outdoor Amenities. Meanwhile we will meet with Susan to discuss the site discuss of the bench.

Further correspondence was read to meeting and will be put on website.

Joint Community Council meeting in Stewarton if they can host this again – Monday 15th April. The Principal Policy Officer from SPT is to attend – it would be helpful if he could see some of the questions in advance, preferably by the end of March.

An item had been put on Community Council social media page with abusive comments with regard to asylum seekers. This was not posted by the Community Council and has been taken down.

No Police Officers present – written report received
• Livingstone Terrace, Dunlop – Assault and Vandalism – suspect interviewed and released without charge
• Main Street – Communications Act – send threatening message via social media – enquiries continue
• Netherton Farm, Lugton – Dishonesty – theft of sheep carcass from frozen field

There has been no change since last meeting

• Erection of house at East Halket
• Former hosiery building on Main Street, Dunlop
– change of use from house to bakery 3 days a week, no objections
• Halket Hill residential house
• Possibility of 50 houses in the Burnhouse area

• Scotrail – Rail Improvement Projects Awards
• Recent accident in Stewarton Road approaching bridge into village – not appearing in police reports
• Damage to wall at Chapelhouse, Lugton Road – police involved – speed needs to be reduced in this area
• Communication from Ayrshire Roads Alliance – emergency footway closure due to a partial collapse of Gills retaining wall on A735 Lugton Road. Details on website/Facebook. The footway will be closed for the foreseeable future, likely to be at least 12 months – temporary barriers have been erected over the bridge to close the footway
• Report from the Scottish Parliament on Transport (Scotland) Bill. Sections on parking on pavements and bus services of specific interest. There have been complaints in Dunlop re parking on the pavements. There have also been complaints with regard to McGill’s Bus Service – they run a 2 hourly service through Dunlop – the bus is used frequently by local elderly people for appointments at Crosshouse Hospital. There have been occasions when they have not run to time as well as breakdowns. This is a valuable link to the hospital for patients without their own transport – this also means they have to wait longer at the hospital before they can get home. McGill’s can be contacted through Ralph Roberts, McGill’s, Larkfield Industrial Estate, Greenock.

Cllrs reported that there had been agreement from all parties with regard to the budget for 2019/20. Council tax will increase by 4%. All details can be found on website.

• Dunlop School – consultation on extensive plans for school – plans for an Early Learning Centre within the village
• Bus parking – school – Kerr Chalmers will look into this issue
• Hanging baskets – applied for a grant – McLarens could plant up – help required placing baskets etc.
• There have been complaints with regard to the amount of rubbish around the countryside – used tyres etc. have been thrown into fields and hedgerows


Thursday 4th April 2019 at 7.00pm in Dunlop Village Hall.