Minutes of Meeting 5-3-2020

Draft copy of the Minutes of the monthly meeting held in Dunlop Village Hall at 7pm on Thursday 5th March 2020.

Apologies; Cllr G Jenkins, M Brindley, E Ferguson, J Miller, J Gaskin
Present, Members; J Young, A Pinkerton, D Caulfield, V Allen, L Shuttleton, I Kerr,
J Taylor.
Present, Councillors; Cllr E Freel.
In Attendance, 4 members of the public.

The chairman, J Young, started the meeting by welcoming everyone. As there were a few new faces, he asked us all to introduce ourselves and explained about recent changes to the committee.

Minutes of the Last Meeting.
The minutes of the meeting held on Thursday 6th February 2020 were approved by L Shuttleton and seconded by V Allen.

Matters Arising.
It was brought to everyone’s attention that Ellenor Lochhead had resigned as the DLCC Secretary and J Young thanked her for all her hard work and organization skills during her time on the committee.
Phil Graham has also resigned due to pressure of work and family commitments.
J Young thanked him on behalf of everyone for his time and efforts on the committee.
There is now one space on the committee for anyone who is interested in giving a bit of time and new ideas to benefit their community.

J Young read out correspondence from;

  • Dr Philippa Whitford MP who was launching a programme for International Women’s Day in Kilmarnock.
  • Keep Scotland Beautiful charity need volunteers to help beautify local spaces.
    Caring for Ayrshire; to improve Health and Welfare.
  • The possibility of a local lottery to raise funds for our community.
  • Property Matchmaker event
  • Litter picking.

Police Report.
The police weren’t present at this meeting but sent a written report in their absence reiterating, (from the last meeting), the Road Traffic Act where an individual was driving on Lugton Road without a valid licence or insurance.

Treasurer’s Report.
Year End 31st March 2020.
Any expenses to be claimed before 31st March.

Income                 £480.00

Balance at 5th March 2020                 £7888.02

Planning Report.

  • Application for five dwelling places in Lugton.
  • Application for new windows and continuing work at 1 Lugton Road, Dunlop.

Roads/Rail Report.

  • Street lights are not working near the railway bridge on Stewarton Road.
  • Dam Park street lights are on all day and all night.
  • Concerns about lack of road marking on Westfield Road and Allanvale, Dunlop.
  • ARA to start repairs to the gulley at the railway bridge, Stewarton Road, in April.
  • A member of the public brought to our notice issues of speeding on Lugton Road.

Local councillor’s Report; Ellen Freel.
The report to the March meeting was mostly based on the Council’s budget which had been agreed that day.
Essentially the elements which were of most interest were that Council Tax was to be raised by 4.89% which is the maximum allowed by the Scottish Government.
There are to be no changes to parking restrictions and charges in Kilmarnock, Stewarton and Cumnock.
There will be a £30 per annum uplift charge for brown bins (garden waste). This will come into effect in March 2021. Composters will be available from the Council at half the retail price.
There will be an increase in school clothing grants to £120.
A contingency fund has been established to deal with any issues arising from the Corona virus outbreak.

The budget agreement was much more involved and can be viewed in detail on EAC website.

Participatory Budget Funding Event Update. (PBF).
The PBF event was hailed by all as an excellent and successful project that was very well attended and made a huge impact on interacting and networking between community groups and the public.
There will be a debrief with Vibrant Communities and we will look at ways of holding further similar events with East Ayrshire Council; funding, festivals etc.

Date of Next Meeting.
Thursday 2nd April 2020.

The Chairman thanked all for attending.

Please note that all meetings are cancelled until further notice

Agenda for Monthly Meeting 5-12-2019


  1. Welcome, introduction and apologies
  2. Minutes of previous meeting held on Thursday 7th November 2019
  3. Matters arising
  4. Correspondence
  5. Police Report
  6. Reports
    1. Treasurer
    2. Planning
    3. Roads/Rail
  7. Local Councillors
  8. Participatory Budgeting Funding update
  9. Community Action Plan update
  10. Christmas Dazzle Off
  11. Any other competent business
  12. Date of next meeting

This meeting is open to all – everybody most welcome to attend.

EAC Notice: Investing in Communities Fund

New £11.5m fund open: Investing in Communities

A new Scottish Government fund is now open to community groups to help tackle disadvantage, poverty and inequality in communities.

The Fund is open for applications from Tuesday 7th May 2019 until the deadline of Friday 14th June and is delivered as part of the Empowering Communities Programme. The Investing in Communities Fund is a new streamlined communities fund to tackle disadvantage, poverty and inequality that encourages community-led development, design and delivery of sustainable local solutions addressing local issues, circumstances and aspirations across a broad range of community led activity

Information on the Investing in Communities Fund

Eligible applicants include community anchor organisations, community councils and third sector organisations that promote or improve the interests of their local communities, and community social enterprises that re-invest profits generated for the sustainable and lasting benefit of the local communities being supported.

The minimum amount which can be applied for is £3,000 over a six month period, while the maximum is £250,000 over three consecutive years providing stability and recognising the need for longer term planning in some projects.

The funding is for 2019 to 2020. The fund is open for applications until 6 pm 14 June 2019 with grant offers expected to commence in September this year.

Applications should be submitted via e-mail to investingincommunities@gov.scot
no later than 6 pm on 14 June 2019.

If you have any questions regarding this guidance and/or the application process please send an email to investingincommunities@gov.scot

Download the application form, guidance notes and help notes

Draft Minutes of Meeting 7-3-2019


E Lochhead (Secretary), E Ferguson, M Brindley, L Shuttleton, Cllr J McFadzean,
Cllr G Jenkins

J Young (Chair) D Caulfield (Vice Chair), A Pinkerton (Treasurer), P Graham, I Kerr,
J Taylor, T Howie, J Miller

Cllr E Freel, Cllr J McGhee

4 members of the public

J Young welcomed everyone to the meeting.


Minutes of the monthly meeting held on Thursday 7th February 2019 agreed as a true record
Approved – D Caulfield Seconded – T Howie

Letter from Susan Shorrock – Susan and her friend, Jean Spence, are co-founders of Dunlop Alzheimer’s Circle of Friends in the village. Jean has now retired from the group and the Circle of Friends would like to put a bench in the village in memory of Jean’s and as a legacy for Alzheimer’s. The Community Council has no objections and has advised Susan to contact Outdoor Amenities. Meanwhile we will meet with Susan to discuss the site discuss of the bench.

Further correspondence was read to meeting and will be put on website.

Joint Community Council meeting in Stewarton if they can host this again – Monday 15th April. The Principal Policy Officer from SPT is to attend – it would be helpful if he could see some of the questions in advance, preferably by the end of March.

An item had been put on Community Council social media page with abusive comments with regard to asylum seekers. This was not posted by the Community Council and has been taken down.

No Police Officers present – written report received
• Livingstone Terrace, Dunlop – Assault and Vandalism – suspect interviewed and released without charge
• Main Street – Communications Act – send threatening message via social media – enquiries continue
• Netherton Farm, Lugton – Dishonesty – theft of sheep carcass from frozen field

There has been no change since last meeting

• Erection of house at East Halket
• Former hosiery building on Main Street, Dunlop
– change of use from house to bakery 3 days a week, no objections
• Halket Hill residential house
• Possibility of 50 houses in the Burnhouse area

• Scotrail – Rail Improvement Projects Awards
• Recent accident in Stewarton Road approaching bridge into village – not appearing in police reports
• Damage to wall at Chapelhouse, Lugton Road – police involved – speed needs to be reduced in this area
• Communication from Ayrshire Roads Alliance – emergency footway closure due to a partial collapse of Gills retaining wall on A735 Lugton Road. Details on website/Facebook. The footway will be closed for the foreseeable future, likely to be at least 12 months – temporary barriers have been erected over the bridge to close the footway
• Report from the Scottish Parliament on Transport (Scotland) Bill. Sections on parking on pavements and bus services of specific interest. There have been complaints in Dunlop re parking on the pavements. There have also been complaints with regard to McGill’s Bus Service – they run a 2 hourly service through Dunlop – the bus is used frequently by local elderly people for appointments at Crosshouse Hospital. There have been occasions when they have not run to time as well as breakdowns. This is a valuable link to the hospital for patients without their own transport – this also means they have to wait longer at the hospital before they can get home. McGill’s can be contacted through Ralph Roberts, McGill’s, Larkfield Industrial Estate, Greenock.

Cllrs reported that there had been agreement from all parties with regard to the budget for 2019/20. Council tax will increase by 4%. All details can be found on website.

• Dunlop School – consultation on extensive plans for school – plans for an Early Learning Centre within the village
• Bus parking – school – Kerr Chalmers will look into this issue
• Hanging baskets – applied for a grant – McLarens could plant up – help required placing baskets etc.
• There have been complaints with regard to the amount of rubbish around the countryside – used tyres etc. have been thrown into fields and hedgerows


Thursday 4th April 2019 at 7.00pm in Dunlop Village Hall.

Gigabit Broadband Voucher Scheme – National Launch


Gigabit Broadband Voucher Scheme

Following on from the Chancellor’s announcement on 15th March about the Government’s investment in Local Full Fibre Networks you will be aware of the launch of a national Gigabit Broadband Voucher Scheme to the value of £67m. This has gone live today.

The primary objective of this scheme is to expand the full fibre, gigabit-capable network to small and medium-sized enterprises. SMEs in your area will be able to access a voucher worth £3,000 to upgrade their business broadband connection to fast and reliable gigabit speed. At the same time groups of residents will be able to apply for a voucher of £500 for each domestic connection – as long as there are business users in the scheme who are the main beneficiaries.

The Gigabit Broadband Voucher Scheme is a significant opportunity to expand the full fibre network in your area and to stimulate commercial investment in your priority business zones.

The initiative is supplier-led in terms of generating investment and end-users in Local Full Fibre Networks but we would greatly value your input in identifying and reaching potential beneficiaries.

How can we work together?

There are full details about the scheme here, in our guidance notes and you can download the supplier’s scheme guide and a range of communications assets in the password-protected area of the website at https://gigabitvoucher.culture.gov.uk/lbl/
(password: gigabit18).

In time we would like to share suitable case studies and best practice ideas with you – and, where possible, develop some success stories in local media.

Lastly, we have set up a dedicated email address for
your enquiries at gigabitvoucher@culture.gov.uk

Your role in this scheme will be crucial in helping us to deliver new full fibre networks at a local level to the right business users. I hope we can count on your support.

​GBVS  Team
Department for Digital, Culture, Media & Sport

Agenda for Monthly Meeting to be held on 7/12/2017





  1. Welcome, introduction and apologies
  2. Minutes of previous meeting held on Thursday 2nd November 2017
  3. Matters arising
  4. Correspondence
  5. Reports
    • Police
    • Treasurer
    • Planning
    • Roads/Rail
  6. Local Councillors
  7. Any other competent business
  8. Date of next meeting

Bogus telephone Caller – District Wide

FROM – East Ayrshire Council:
Please see information below about a bogus telephone caller.


Colleagues, we have been made aware of a male, calling a resident about Council Tax. He claimed to be from a Council Tax Review Board and stating that the resident was paying too much council tax and that he could get them a rebate and have it backdated.

The resident said that they would wait for a letter from the council. The male caller was quite persistent but the resident was wary that it was maybe a scam.  The resident was quite clear that they would speak to someone within the council and the male caller hung up the phone.

The resident then contacted the council and was advised that it was a scam call. They wished others to be alerted as they were concerned that some people may fall for this.

Please remind service users, family and friends that if the council would not telephone about a council tax / benefit issue and would write out in the first instance.

Kind regards,
Ian George
Resource Worker
Adult Protection Unit
East Ayrshire Health and Social Care Partnership
Civic Centre (North)
John Dickie Street

T: 01563 576976
F: 01563 576966

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