Draft Minutes of Meeting 2-8-2018

DRAFT MINUTES OF MONTHLY MEETING HELD IN DUNLOP VILLAGE HALL AT 7.00PM ON THURSDAY 2ND AUGUST 2018

APOLOGIES
T Howie, E Lochhead

PRESENT – MEMBERS
J Young (Chair), D Caulfield (Vice Chair), A Pinkerton (Treasurer),
M Brindley, P Graham, I Kerr, J Miller, J Taylor, L Shuttleton, E Ferguson

PRESENT – COUNCILLORS
Cllr E Freel

PRESENT – EAST AYRSHIRE COUNCIL
Stewart Turner, Head of Ayrshire Roads Alliance

IN ATTENDANCE
Approximately 11 members of the public, 2 police officers

WELCOME
J Young welcomed everyone to the meeting.

MATTERS ARISING FROM THE MINUTES
None

MINUTES
Minutes of the monthly meeting held on Thursday 7th June 2018 agreed as a true record.
Proposed – J Taylor, Seconded – I Kerr

CORRESPONDENCE
Read to meeting by Chair and circulated for reading as required.

 POLICE REPORT
No report from officers.
The following matters were raised:

  • Rural Scotland Alert
  • Concerns regarding speed of traffic passing through Lugton – a request was made for traffic officers to attend and carry out speed checks in the area
  • Safety concerns as to the narrow pavement on corner of Main Street / Lugton Road at mini roundabout
  • Reports of suspicious callers in Dunlop & Lugton have been investigated and the matter resolved

 TREASURER’S REPORT

  • Accounts for the year ending 31 March 2018 have been examined by independent examiner and given clean bill of health
  • A Pinkerton (Treasurer) has received a letter commending him on his accurate record keeping
  • A grant application for £1000 towards solar Christmas tree lighting has been submitted to East Ayrshire Council – looking for further funding for this

PLANNING

  • 1 Lugton Road, Dunlop – new doors and windows
  • 71 Main Street, Dunlop – painting to exterior of house in conservation area

ROADS
A member of the public raised concerns regarding damage to her property as a result of a recent HGV collision with house.

A member of the public raised concerns regarding two road accidents, one of which involved his wife, at the railway bridge.

Stewart Turner, Head of Ayrshire Roads Alliance confirmed the following:

  • New anti-slip coating will be installed on road from Dunlop to Stewarton, extending from railway bridge towards top of hill, both sides of the carriageway – exact limit to be determined but it will be at least to the small parking space for railway vehicles (time estimate of “autumn” was given for this work)
  • The speed limit will be moved from existing right at corner up the hill – exact position to be determined – this will take a little longer as there are statutory steps that require to be taken to enable this
  • ARA will work with North Ayrshire Council to install advisory “unsuitable for heavy goods vehicles” at Burnhouse junction with road from Dunlop, within the village before top of Main St and any other point required, in order to attempt to reduce HGVs coming up and going down Main St.
  • Lugton Road resurfacing to take place August – unsure as to whether the road will be closed during resurfacing and traffic diverted – to be advised.

Pavement parking – Transport (Scotland) Bill – Deadline for responses Friday 28th September 2018

Clarification sought on whether the 20mph speed limit in operation in Main Street is mandatory or advisory.
ACTION – Stewart Turner to confirm

LOCAL COUNCILLORS’ REPORTS
Cllr E Freel reported the following:

  • Update on road works planned for the Dunlop area
  • Changes to Council policy on empty homes – there will no longer be reductions on Council Tax unless work is being done to refurbish – after one year the Council Tax bill will be doubled
  • Update on East Ayrshire Council’s Vibrant Voices programme – as a result of budget reductions over the next three years the Council plan to streamline services and reduce workforce while still maintaining high quality service provision – full details can be found on the Vibrant Voices website

COMMUNITY ACTION PLAN
Following correspondence with East Ayrshire Council (EAC), Vibrant Communities, a meeting will be held on 28th August 2018 to discuss ways in which EAC can support the development of a Community Action Plan.  The meeting will be publicised and representatives from all local organisations invited to attend.

 

LUGTON DEFIBRILLATOR
The defibrillator has now been ordered and paid for.  New glass has been purchased and will be going to the engraver shortly. We are        hopeful for a completion date to allow an opening of the kiosk on Saturday, 1st September 2018.  ACTION Request Secretary to invite MSPs, Rev Alison McBrier, local press and anyone else she can think of to attend opening once exact details available.

AOCB

  • A member of the public attended and asked for assistance from CC in writing to both McGills and SPT regarding the unreliability of the new 337 bus service/timetable – buses regularly don’t turn up and the times have been changed and are unsuitable – the 5pm bus has been stopped and replaced by a 6pm bus, which is appearing to be unsuitable – ACTION Request secretary please to do letter to McGills/ SPT/copy MSPs
  • Dunlop Primary School extension is out to tender with a possible start date in February 2019 – no planning permission as yet – is still unclear as to whether the school will remain open during works or whether the children will be decanted elsewhere
  • A report on the park drainage to be obtained free of charge
  • Dunlop Station planters – top soil is being provided free of charge by Cobble Shop and compost provided free of charge by EAC – working party be arranged for this Sunday to mix the soil and compost and transport/decant from the station car park down into the planters at the station
  • Possibility of allotments at Commoncraig

J Young thanked everyone for their attendance.

DATE OF NEXT MEETING

Thursday 6th September 2018 at 7.00pm in Dunlop Village Hall.

Everyone welcome to attend.